Monday, December 11, 1989

Steps to a Better Meeting

BEFORE THE MEETING
1.  Plan the meeting with care - who what when where why and how.  Who will be there, what needs to be done, where will you meet, why are you meeting, and how long will the meeting take?

2.  Prepare and send everyone an agenda in advance you don't send me an agenda, I can't prepare and I get the message that the meeting is not important enough for me to attend.

3. Arrive at the meeting early and set up the room.

AT THE BEGINNING OF THE MEETING

4.  Start on time and with prayer.

5.  Get participants to introduce themselves to one another.

6.  Review, revise and approve the agenda.

7.  Set clear time limits.  Let people know the meeting is expected to last 1 hour.  Later, at 10 minutes before the hour remind participants that time is running out.  At the time limit, ask the members to vote - shall we continue or adjourn until next meeting?

DURING THE MEETING

8.  Focus on the same problem, at the same time, together.

AT THE END OF THE MEETING

9.  Review the action that will be taken before the next meeting.  What is going to be done, who will do it, and when will it be done -- don't discuss these, simply review.

10.  Set the date and place of the next meeting.

11.  Close the meeting with prayer.

AFTER THE MEETING

12.  Clean up the room.

13.  Prepare a group memo - an unofficial review of the meeting and email it to participants.  Start with a "thank you" for participating and end with a reminder of when the next meeting will be.


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